CHECK AWAITING PAYMENT INVOICES- GUIDE FOR ADMIN FOR SUPPLIERS

CHECK AWAITING PAYMENT INVOICES- GUIDE FOR ADMIN FOR SUPPLIERS

We will check thru invoices  awaiting payment to avoid errors and double ups 

SET UP 
sort suppliers in name order 

THINGS TO UPDATE /CHECK FOR 

All suppliers should have time guide in their name i.e 7 d or 30d , -if not update contact 




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For monthly suppliers this should read as 30D not 45 days --if not update contact 
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Capricorn suppliers shouldn't be in the awaiting payment list , these suppliers should be marked as paid with the appropriate planned date added - if not add planned date as required ( just be sure this is correct before you do it , ask the person whom entered the invoice if their was a reason they didn't mark as paid by Capricorn ) 
Capricorn suppliers should show as  name then Cap , but these should be never seen in this list 
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Suppliers that are auto billed by credit card should not be shown in this list ,if unsure see suppliers table
 

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Ensure all no p.o suppliers have a planned date , if unsure refer to accounts suppliers table 
 
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NOW SORT IN DATE ORDER ( NO DUE DATE JUST DATE ORDER ) 

Only Look at invoices that are older than the usual payment period 
i.e in march we would normally have cleared all December and older invoices so if we still have them here then check what the issue is 


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