ENTERING FREIGHT DETAILS - TOLL IPEC

ENTERING FREIGHT DETAILS - TOLL IPEC

CLICK HERE FOR FREIGHT MASTERFILE

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special notes re toll ipec
We dont pay the account fee 
this amount ignore off invoice deduct it from total amount when you enter figure into XERO
If we receive notification from Toll Ipec re price increases, notification must be forward to Manager

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CLICK TO VIEW THE VIDEO HERE




------------------------------------------------------------------------------------------------------------------------------Approx cost of each airbag is 

3KG - $ 12.00
5KG - $22.00 

- last updated December 2014 TC

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Instructions for entering Freight details to freight Master file-TOLL IPEC-

Freight invoice are received in admin inbox in freight category,
 copies of consignment notes maybe in drop box ,this should be noted in body of email 
             

How to record Details

Open freight master file using the link above select correct tab for the freight company/invoice that is being checked.

Column 1- Freight company details and Invoice Number (this only needs to be recorded on the first line of each new invoice,then copy to all other invoices)

Column 2 - Record Con note number listed on freight invoice - ( this is only required if freight invoice has no JJAutoparts invoice reference number listed)

Column 3 - Your reference ,record the invoice/rma or credit number as shown 

Column 4 - Record the amount freight company has charged JJ Autoparts ,the amount with GST , this total amount MUST add and balance to the freight invoice.

Column 5 - Notes- this is only required if delivery was a complex delivery i.e redelivery or such  /
Add re delivery original invoice / Add re delivery name listed on freight invoice - Notes are required in there is no JJAutoparts invoice reference number - details for transactions can be located from freight invoice description. Example  re-delivery or receiver pays
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Entering Freight Details – Toll Ipec

Ø              - Freight invoices is located in Zendesk views under category  A/P FREIGHT TOWING look for Toll Ipec Invoices

            - Click Ticket to open and then download the attached invoice (click the attachment it will automatically download)



         - Open Freight Masterfile from Google Docs (click the link above)


  -          Click ( + ) tab to add new sheet
  -          Rename the new sheet put the name of freight and invoice number

·         Column A –  FREIGHT NAME AND INVOICE NUMBER

-          Note: there are RE-DELIVERY INVOICES they don’t have reference number so get the con note numbers

- There are some connotes that has no Reference number indicated, if in case just record the Connote number to the Masterfile

·         Column B – CON NOTE RECORD

·         Column C – REFERENCE

·         Column D – AMOUNT

·         Column E – NOTES

- after entering the following details on masterfile compare the total amounts from the invoice to masterfile if match

- Step 1 is completed proceed to next step




FAQ

What if there is more than one invoice/con note used by freight company per charge on freight invoice?
If there is more than one invoice/con note used for the one charge add lines to the freight master recording the other invoices/connotes used for this charge. In the notes section record - sub charges.

What if the freight invoice is for re-delivery charge?
If the charge is for re-delivery - record con note number, record amount charged and in notes - record in the re-delivery original invoice number - this can be found on previous invoices from freight company

What if the freight charge lists RMA?
If the freight invoice lists RMA  - record con note number, record amount charged,  use NOTES - record RMA number if listed or any details listed n description on freight invoice.

What if the freight charge is for a "buy in"?
If the freight invoice advises a buy in.  record con note number, mount charged, NOTES - record description or any reference numbers listed on freight invoice.

Where do i list accounting fees if charged or credits ?
If the invoice has accounting fees - list the amount charged in  Notes record "accounting Fees".

Which amount do i record GST exclusive or Inclusive?
When recording amount us the total amount charged to JJAutoparts  GST Inclusive.

Where do i find the original invoice number for any re- delivery charges?
You can locate the original invoice number by searching the name in S11 Masterfile

What if the sender is Toll Ipec ?
If the sender is Toll Ipec and listed in special instructions is bags sizes and quantities. This is charge for prepaid freight bags.  Email Toll ipec for confirmation this is correct ...... Please confirm con note ........... is for pre-paid freight bags.  If confirmation is received from Toll ipec - this is then authorized charged. Ok to pay.

What if the freight charge is for Manually Handled Freight ?
If the freight charged is Manually Handled freight. Email Toll ipec and request further explanation.  Email sample - " I would like to request more information on a charged listed on inv ..... dated ....con note number............ for the manual handling charge of $......... 


THIS IS STAGE 1 DONE ,LEAVE THE FREIGHT EMAIL IN ADMIN@ FREIGHT CATEGORY ACCOUNT AT THIS STAGE