BLACK CREDIT CARDS VISA / AMEX RECONCILIATION-UPDATED SEPTEMBER 2015 TO UPDATE MATT NOV 2015

BLACK CREDIT CARDS VISA / AMEX RECONCILIATION-UPDATED SEPTEMBER 2015 TO UPDATE MATT NOV 2015

WEEKLY RECONCILING BLACK CARD AND AMEX


Reconcile for previous week MONDAY TO SUNDAY inclusive 
Reconcile to bank statement not just XERO feed 


VIDEO INSTRUCTION FOR VISA RECONCILIATION


Login to Xero (JJ Auto Parts file) --> Dashboard --> BLACK ACC VISA - AUTO DEBIT or AMEX 61008 - AUTO DEBIT --> click Reconcile XX items




COMPARE BALANCES BETWEEN BANK STATEMENT AND XERO
  • Open up the statement from the bank and compare the balances with Xero

  • Statement balance in Xero must be the equal to the closing balance on the statement for the same period

  • To further check that everything is correct, click on Reconciliation Report and pull out Bank Statement report, date range should be same with the statement from the bank

  • Opening and closing balances in Xero and the statement from the bank for the same period MUST BE EQUAL

  • If balances are equal, proceed to the reconciliation process
      Note: If the balances are not equal, go back to previous periods and compare the opening and closing amounts, and find your way to any missing or duplicated transaction/s



RECONCILIATION PROCESS




  • Go back to Reconcile tab in Xero and go through the transactions

  • If there are matching transactions (colored green), make sure that the match is 100% correct before hitting OK

  • For transactions without any suggested match, click Find & Match and search for a possible match for the entry

  • If there are no matching transactions at all, go to Card Verification table and find the client's or customer's name in the spreadsheet and create a new invoice entry for it.
    Follow the spreadsheet - if it says the transaction needs invoice or approval, request for it before creating an entry

  • For entries that you are not sure of, list them down with proper notes in the Black Card Queries or AMEX Queries 1009 tab in the spreadsheet and send to matthew@jjautoparts.com.au by creating a Zendesk ticket
       

   TIP -SET DATE RANGE IN XERO TO BE SAME AS BANK STATEMENT RANGE 






TO CREATE A BILL 



MATCH TO SUPPLIER NAME FROM CARDS SUPPLIERS 


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