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VIDEO INSTRUCTION - RECONCILING CAPRICORN MEMBER ACCOUNT

Open website http://www.capricorn.coop/

Ø  Log on to the site

Ø  Go to Reports / Monthly Statements

CLICK the arrow down image ( to download the recent statement )

Ø  This will open up the statement that we are going to reconcile

Ø  Go to Xero / Dashboard / Capricorn Account

Ø  Make sure the opening balance from the statement (pdf) matches 100% to the statement balance  in Xero

Ø  NOTE:  When reconciling Capricorn account – reconcile from the account transaction tab only in Xero

Ø  Select and click the box next to transaction. Transaction can be reconciled line by line or several at a time

just click MORE arrow down, select MARK AS RECONCILED.

POP BOX will appear just click MARK AS RECONCILED.

Ø  When done and all are reconciled and matches to the closing balance. ( STATEMENT BALANCE OF CAPRICORN IN XERO )

 go to Xero / Dashboard /Capricorn / Manage Account / Transfer Money

 PAYMENT

FROM: CHEQUE ACCOUNT

TO: CAPRICORN

DATE: LAST WORKING DAY OF THE MONTH

AMOUNT AUD: STATEMENT BALANCE IN XERO

REFERENCE: CAPRICORN “MONTH” ACCOUNT

hit TRANSFER.

FAQ:

 

Q1: What if the transaction to reconcile does not exist on the account transaction tab in Xero?

A1: Find the transaction in purchases in Xero.

-          If the transaction is existing and not yet paid, make payment use the date of transactions, capricorn account and reference – Supplier Name.

-          If the transaction is missing, request invoice from the supplier, when receive enter the invoice and make payment

 

Q2: What will I do to the lines in statement with a debit and credit?

A1: Debit and Credit must be same amount,  this doesn’t need to be reconciled.