Ø  Open NON-PO invoice they are located in ZENDESK VIEW – under A/P ENTER INVOICE and A/P SUPPLIER INVOICE TO PAY category

- Download the file

Ø  Open up Non PO file and view suppliers with adobe reader ,typical invoice copy is below

Ø  Go to XERO / ACCOUNTS / PURCHASES

Ø  Select NEW

Details to enter in XERO

-          FROM – this is suppliers name , this can be seen from invoice ,enter in details and name will be shown

-          DATE -  This is date from invoice

-          DUE DATE – every 30^th of the current month

-          REFERENCE# - This is suppliers invoice number

-          AMOUNTS ARE – select Tax Inclusive

-          TAX RATE –  select GST on Expenses

-          DESCRIPTION - type in filename of the invoice and the details of invoice or details in suppliers table

Example:NON PO 27052014001 – NEWSPAPER

-          QTY – quantity in invoice

-          UNIT PRICE -  total amount from invoice including all taxes ,usually found at bottom of invoice

-          Account Number – check Accounts SupplierTable for the corresponding account number

-          Tax Rate– GST on Expenses

Link: https://docs.google.com/spreadsheets/d/1MRwQaiCQGRVsTYGpTMjNF37e9725spqK4awRaIRcSZE/edit#gid=957269230

-          Attach the invoice

-          HITAPPROVED when all information entered and move to next suppliers invoice to be entered into XERO

How to attach invoice:

-         


In the upper portion click this icon

-          Click Upload files…

-          Select the file location

-          Select the file you need to attach

-          Click Open

-          The file is attached

Ø  Go back to XERO / ACCOUNTS / PURCHASES

Ø  Click the AWAITING PAYMENT and SEARCH for the non-po invoice you entered.

Ø  Assigned a PLANNED DATE based on the table

Ø  Every Wednesday of the week

Ø  Done. Move to the next invoice.

ENERDS 

Our monthly service fee of $2650 is set up with DirectDebit.

You should also receive the invoice in Zendesk

The amount will appear as DEBIT under Xero Cheque Reconcile page.

ENTER
WHO: ENERDS
WHAT: 61020 
Then click ADD DETAILS

Put the INVOICE NUMBER in the REFERENCE BOX and ADD THE PDF ATTACHMENT.  CLick on SAVE then RECONCILE

NOTE: for invoices that are on DIRECT DEBIT, when making a payment, make sure to change the payment date to the DUE DATE on the bill.  That means the money will come out of our account and it needs to match the payment date.